When it comes to planning and running a successful event for your client, there are a lot of moving parts you will need to navigate. So, we've created a checklist we thought would be helpful. 5 Tips for Running a Successful Event.
When it comes to planning and running a successful event for your client, there are a lot of moving parts you will need to navigate. So, we've created a checklist we thought would be helpful.
Nobody likes surprises, so in order to avoid any issues with your clients when planning their events, you will need to make sure your proposals and contracts include anything and everything you think you'll need in order to run the event successfully. And, you will also need to make sure that your client understands everything in both of these documents.
Here are some of the items you'll want to include in both your proposals and contracts:
Getting paid for all of your team's hard work and getting payments on time are both essential for any business. So, make sure you have a good system for invoicing your clients in place. You can even think about adding recurring options for larger event packages so your clients have the ability to pay on a weekly or monthly basis leading up to their event date.
Like we said earlier, there are so many moving pieces to planning and running a successful event. And, vendor/supplier management is one that you will need to stay on top of, so you and/or your team do not drop the ball. You'll want to come up with a concise method to keep track of all of your communication with vendors. You'll also want to consider keeping all of these communications in one place as well as setting up automatic reminders for any follow ups you or your team will need to make, which is where an event planning software can be really helpful.
Once you start planning an event on behalf of your client, you'll need to assign anyone you want to your team as well as get everyone organized. You might even want to check your staff's schedules ASAP to make sure the staff members you need to help you with this event are available.
When it comes to planning and running an event, it's so important that everyone on your team is on the same page. Everyone needs to know what their assigned tasks are as well as who is taking on other tasks of planning the event. This is where a great event management software, like Releventful, can be super helpful because it automatically assigns tasks for each member of your team and allows employees to view other team members' tasks and schedules. It is also a good idea to appoint one member of your team to act as a task manager to make sure all deadlines are met.
Releventful takes event planning software to the next level. Our all inclusive platform lets you manage everything from a SINGLE sign in (and license). Releventful includes:
In the events industry, being accessible to your clients is essential. These days, it's not difficult to stay connected. Between social media, websites, email and SMS, there are any number of ways that your clients can contact you.
For business owners, it can be difficult to find enough hours in the day to accomplish all the tasks you hope to complete. Even if you are a great manager and delegate many tasks to your team, there are some things that are so vital you may want to handle them yourself.